We’re proud to announce the successful development and launch of DocFlow 365, our new flagship Document Management System (DMS), now available in Standard and Advanced editions.

In today’s digital-first world, managing documents and multimedia files efficiently is no longer a luxury—it’s a necessity. DocFlow 365 is designed to streamline your entire document lifecycle, from intelligent capture to powerful search and robust security, ensuring your critical information is always organized, accessible, and protected.

Why Choose DocFlow 365?

DocFlow 365 goes beyond simple file storage. It’s a comprehensive platform that empowers your team with cutting-edge features:

• Intelligent Document Capture: Effortlessly upload documents via drag-and-drop or bulk import. DocFlow 365 can automatically structure your files into folders based on custom rules (like date, project, or document type), eliminating manual organization.
• OCR-Powered Search (Plus Edition): Find anything, instantly. Our advanced Optical Character Recognition (OCR) doesn’t just work on PDFs and images—it extracts text from videos, audio files, and over 100 other formats. Say goodbye to lost files and hello to pinpoint accuracy.
• Smart Metadata & Templates: Save time and ensure consistency. Use predefined templates for invoices, contracts, and other common documents. DocFlow 365 can auto-detect key fields like dates, names, and invoice numbers, while still allowing for manual adjustments.
• Document Sets & Grouping: Keep related files together. Group contracts, invoices, and supporting documents into logical sets. Apply bulk actions like metadata updates or permission changes across an entire set with a single click.
• Granular, Role-Based Security: Maintain complete control over your data. Define user permissions to ensure that sensitive information is only accessible to authorized personnel, providing peace of mind and compliance readiness.
• Multimedia Text Extraction (Plus Edition): Unlock the content within your videos and audio files. DocFlow 365 Plus can extract spoken or on-screen text, making your entire multimedia library searchable and manageable.
• Office Suite Integration (Plus Edition): Work seamlessly with your existing files. DocFlow 365 Plus fully supports DOCX, XLSX, and PPTX files, allowing you to view, search, and manage metadata for your Microsoft Office documents directly within the system.

Designed for Real-World Use

DocFlow 365 isn’t just a tool; it’s a solution built for practical, everyday challenges. Whether you need to manage client contracts, employee records, project documentation, or multimedia assets, DocFlow 365 provides the structure and intelligence to keep everything under control.

Motive Co: Your trusted IT partner

At Motive Co, we understand that the right tools can transform how your business operates. DocFlow 365 is more than software—it’s a strategic asset designed to enhance productivity, ensure security, and drive efficiency.

Ready to revolutionize your document management? Explore how DocFlow 365 can empower your organization. If you would like more information or to schedule a demo, feel free to contact us!